| 1. |
Name Of Societies - Practicing
Engineer's Association |
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The name of the Society shall be " Practicing
Engineer's Association" |
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| 2. |
Aims and Objectives |
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1.
2.
3.
4.
5. |
To further the knowledge
and awareness in the field of Engineering.
To create a sprit of brotherhood and co-operation
amongst the members of the association.
To devlop leadership and initiative and to inculcate
a sence of responsibility amongst the member of
the Association.
To discuss field problems of the members of the
association and try to solve problems.
All the incomes,earnings,movable or immovable properties
of the association shall be solely utilisedand applied
towards the promotion of its aims and objectives.No
member of the association shall have any personal
claim on any movable or immovable properties of
the association or to make any profits,whatsoever,by
virtue of this membership. |
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| 3. |
Membership |
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Membership of the Association is open to any person
who has qualifications specified herein. |
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3.1
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Grades of Membership
There shall be only one grades of membership in
the Association, as MEMBER |
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3.1.1
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Member
Member of the Association shall be elected
as such on fulfillment of the following requirements: |
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a.
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Engaged in
the profession of any Engineering descipline. |
| b. |
Posses a Ph.D /Master
Degree/Bachlor Degree/Diploma in any
engineering descipline accepted by the
Excutive Committe as equivalent qualification; |
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| 4. |
Election Of Members |
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4.1 |
Approval
No person shall be elected to membership unless
his/her application has been approved by the Executive
Committee as hereinafter provided. The Executive
Committee alone shall have the power to decide conclusively
regarding each person seeking election of membership
of the Association whether he/she has or has not
fulfilled the requirements applicable to his/her
case. |
| 4.2 |
Application for Membership
Every candidate for election to of membership,shall
fill in and sign the appropriate application form
prescribed by the Executive Committee and containing
a declaration that he/she has read the Bye-laws
& the Code of Ethics/Conduct and shall abide
by these; |
| 4.3 |
Processing of Applications |
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1.
2.
3.
4.
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Completed application
forms shall be scrutinized by the Executive
Committee
The Executive Committee may approve or keep
pending any application for making further
enquiries;
The Executive Committee may not approve a
candidate whom they consider undesirable without
assigning any reason or explanation;
A candidate duly elected by the Executive
Committee shall be admitted as a Member, as
the case may be, on payment of such Fee as
may be prescribed in these Bye-laws. |
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| 5. |
Rights of Member Corporate members
shall have all the rights & privileges as specified
herein; |
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| 5.1 |
Every Corporate Member
who has been elected as such and has paid all fees,
subscriptions, and dues payable by him/ her shall
be entitled to
a) Receive a Membership Card for the current year;
the Membership Card will have to be renewed every
year.
b) Receive a Membership Certificate duly signed
by the President and the Honorary Secretary and
having the seal of the Association.
c) Participate in meetings, functions and other
lawful gatherings called/ arranged by the Association.
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| 6. |
Duties of Members |
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| 6.1 |
All Corporate Members
shall
1. Elect the Executive Committee of the Association.
2. Attend the General Body meetings.
3. Give the necessary information to the Association,
pertaining to any matter which is necessary to be
known by the Association.
4. Not indulge in activities which are prejudicial
to the Aims & Objectives, Rules & Regulations
and or Code of Ethics of the Association
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| 7. |
Annual Subscription & Fees |
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All members of the Association shall pay the annual
subscription and fees as specified here: |
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| 7.1 |
Annual Subscription
Member Rs. 1,000 (Rupee one thousand only) |
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7.1.1 Annual subscriptions shall be payable in full
on 1st April every year and must be paid in advance. Any
member in arrears of subscription for more than 3 months
shall not be entitled to the rights & privileges of
the Association.
7.1.2 On the expiry of 3 months, a notice shall be issued
to all members in arrears of subscription to pay the due
amount within 1 month. If such subscription remains unpaid
after expiry of this 1 month notice, the member concerned
shall forthwith cease to be a member, but without prejudice
to his obligation to pay the arrears.
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| 8 |
Expulsion |
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| 8.1 |
Death
Upon the Executive Committee being satisfied of
the death of a member, his/her name shall be removed
from the register of members of the Association.
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| 8.2 |
Resignation
A member may at any time resign from the
membership of the Association by delivering a notice
in writing, accompanied by his/her certificate of
membership, to the Association.
However, a member who is under any financial liability
to the Association shall not be entitled to resign
without the sanction of the Executive Committee.
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| 8.3 |
Expulsion
The General Body may expel from the Association
any member or require his/her resignation, upon
being satisfied that he/she has willfully acted
in contravention of the Memorandum or Bye-laws or
Code of Conduct/Ethics made by the Executive Committee,
and is therefore unfit to belong to the Association.
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| 9 |
Reinstatement |
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Any member whose name has been removed from the membership
of the Association for non-payment of the subscription
may apply for reinstatement. The Executive Committee may,
at their discretion, allow his/her name to be reinstated
subject to his/her clearing all his/her dues.
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| 10 |
General Body |
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Members only will constitute the General Body of the
Association |
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| 11 |
Annual General Meeting |
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a. The Executive Committee shall, in each calendar year,
convene an Annual General Meeting of the Association;
b. All members shall be entitled to attend, to vote and
participate in the proceedings of any Annual General Meeting;
c.The time gap between two consecutive Annual General
Meetings shall not be more than 15 months;
d.The business of the Annual General Meeting shall be
to
1. adopt the Annual Report of the Association,
2. consider and approve the Audited Accounts and the Balance
Sheet for the preceding year,
3. appoint auditors for the next year and fix their remuneration,
4. announce the names of the President and the Office
Bearers after Elections,
5. transact any other business the notice of which has
been given along with the notice of the Annual General
Meeting. |
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| 11.1
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Extraordinary
General Meeting
a The Executive Committee shall convene Extraordinary
General Meeting for the specific purpose of:
considering additions, amendments, deletions of
the Bye-laws and /or Rules & Regulations of
the Association,
considering the matter pursuant to requisition made
by 10% of the Corporate Members entitled to vote.
b Only Corporate Members shall be entitled to attend
the meeting and participate in the proceedings;
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| 11.2
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Convening General
Meeting |
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a. Annual General Meeting and Extraordinary
General Meeting shall be convened by the Executive
Committee by giving not less than 21 days notice
specifying the date, the venue and the time for
the meeting;
b. Extraordinary General Meeting shall be convened
by the Executive Committee on requisition by not
less than 10% of the members entitled to vote and
within 21 days of the receipt of the requisition
for such a meeting, by giving not less than 21 days
notice specifying the date, the time, the venue
and the business to be transacted at the meeting;
c. Requisition for Extraordinary General Meeting
must state the objects of the meeting, and must
be signed by the requisitionists and deposited at
the office of the Association |
| 11.3 |
Quorum at General Meetings |
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a. No business shall be transacted
at any General Meeting unless there is a quorum
when the meeting proceeds to business. For all purposes,
the quorum shall be 2/3rd of the Corporate Members
entitled to vote.
b. If at the time appointed for the holding of General
Meeting, the quorum is not there, the meeting shall
be adjourned and reconvened at the same place and
at the same time. The members present shall form
the quorum for this adjourned meeting. |
| 11.4 |
Proceedings at General Meetings |
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a. The President of the Association
shall preside at all General Meetings;
b. In the absence of the President, he may nominate
one of the Vice-Presidents to be the Chairman at
the meeting;
c. If the President and the Vice-Presidents are
not present at the meeting, the members present
shall choose one Fellow of the Association as Chairman
of the meeting;
d. No person other than a Corporate Member of the
Association who is not in arrears of membership
subscription shall be entitled to participate or
to vote in any General Meeting. |
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| 12 |
Executive Committee of the Association shall consist
of not more than 10 members comprising The Immediate
Past President (ex-officio) on satisfactory completion
of his tenure 3 duly elected Corporate Members |
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7 co-opted members |
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| 12.1
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Only Corporate Members
of the Association shall be entitled to become members
of the Executive Committee. |
| 12.2 |
Of the members of the Executive Committee
of the Association one shall be the President and
two shall be Vice-Presidents of the Association
.The said President, Vice Presidents ,Secretary
,Joint secretary and Treasurer and members of the
Executive Committe shall hold office as such until
the due election and coming into office of their
successors in accordance with the Bye-laws of the
Association. |
| 12.3 |
The business of the Association shall
be managed by the Executive Committee subject to
the provisions of the Memorandum and to the Bye-laws
of the Association. |
| 12.4 |
The business of the Association shall
be conducted by the Executive Committee in such
manner as the Executive Committee may prescribe
from time to time. All the powers of the Association
shall be vested in and exercisable by the Executive
Committee except so far as the same are, by the
Memorandum, or by the Societies Registration Act
or by the Bye-laws of the Association to be framed
in pursuance thereof expressly required to be exercised
by the Association in General Meetings. |
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| 13 |
Election of Executive Committee |
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| 13.1
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Elections to the Executive
Committee shall be held once in two years; |
| 13.2 |
Executive Committee shall be elected
for a term of two years; |
| 13.3 |
Casual vacancies in the Executive
Committee by death, resignation or otherwise, shall
be filled by the Executive Committee by co-option
for the remaining term of the Executive Committee.
Such appointments shall be confirmed by the General
Body in its coming meeting. |
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| 14 |
Functions & Powers of Executive Committee |
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| 14.1
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Executive Committee shall
be responsible for the management and administration
of all affairs of the Association including appointment
of office bearers to look after any particular activity; |
| 14.2 |
All the decisions shall be taken
by the majority votes |
| 14.3 |
Executive Committe shall have the
powers as the powers of the Society mentioned in
the Memorandum, the Bye-laws, the Rules & Regulations; |
| 14.4 |
Executive Committee shall have the
powers to prepare plans,projects and programme
appoint Election Officer/s and specify his/her powers |
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| 15 |
Powers & Duties of Office Bearers |
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| 15.1
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President
President shall preside over all meetings
of the Association;
At the time of voting on any matter/subject (except
election), if the total votes for and against happen
to be equal in number, the President has the power
to cast an extra vote to decide the matter/subject;
President shall have the power to allow
inclusion of any subject/matter in agenda for discussion
in the course of proceeding/meeting. |
| 15.2 |
Vice-President
Vice-President shall have all the powers
of the President during his/her absence |
| 15.3 |
;Honorary Secretary
Honorary Secretary will convene and attend
the meetings of the Executive Committee and the
General Body;
Honorary Secretary will prepare the Membership Register;
Honorary Secretary will prepare the Proceedings
Register to record the minutes of the proceedings
of the General Body meetings and the Executive Committee
meetings. |
| 15.4 |
Honorary Joint Secretary
Honorary Joint Secretary shall have all the powers
of the Honorary Secretary during his/her absence.
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| 15.5 |
Honorary Treasurer
All funds of the Association shall remain under
the care and management of the Honorary Treasurer;
Honorary Treasurer shall maintain the accounts of
all money which is received and/or paid on behalf
of the Association;
Honorary treasurer shall make disbursements in accordance
with the direction of the Excutive Committee.
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15.(a) Secretary General
The secretary general of the Association shall be nominated
by the members ,General body and Executive committee of
the association.Tenure of the Secretary General shall
be five years |
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| 16 |
Income of the Association |
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| 16.1
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Sources of income
of the Association are:
Membership subscription
Donations & special Contributions |
| 16.2 |
All the income of the Association
shall be utilized only for the promotion and upliftment
of the Aims & Objects of the Association. |
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| 17 |
Financial Year |
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Financial year of the Association shall be from 1st
April to 31st March next year. |
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| 18 |
Management of Funds & Acounts |
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| 18.1
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The Executive Committee
shall cause proper books of account to be kept with
respect to:
The assets & liabilities of the Association;
All sums of money received and expended by the Association
and the matters in respect of which such receipts
and expenditure take place; and
All sales and purchases by the Association |
| 18.2 |
Bank accounts shall be operated by
joint signatures of any two of the following: |
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President
Honorary Secretary
Honorary Treasurer
Authorized signatory identified by the Executive
Committee/Secretary Genral |
| 18.3 |
The books of account shall always
be open to inspection by members of the Executive
Committee. |
| 18.4 |
The annual accounts of the Association
together with the Auditor’s Report Shall be
laid before the Executive Committee at the Annual
General Meeting immediately following the close
of the financial year. |
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| 19 |
Audit |
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| 19.1
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The accounts of the
Association shall be audited by a qualified chartered
accountant every year |
| 19.2 |
The Annual General Meeting shall
appoint Auditors of the Association for the ensuing
year and fix the terms and conditions of their appointment.
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| 19.3 |
Once at least in every year the accounts
of the Association shall be examined and the correctness
of the income and expenditure account and Balance
Sheet ascertained by the Auditors. |
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| 20 |
Annual List Of Executive Committee |
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Once in every year a list of the office bearers and
the Executive Committee members shall be filed in the
office of the Registrar of Societies as specified under
the relevant provisions. |
| 21 |
Publications |
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| 21.1
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The Executive Committee
may cause to be published an official publication
of the Association, which, as and when published,
shall be sent to each member who is not in arrears
of membership subscription. The contents and frequency
of publication may be specified by the Executive
Committee. |
| 21.2 |
The Executive Committee may cause
to be published an official Member Directory of
the Association. The contents and frequency of publication
of the Directory shall be specified by the Executive
Committee |
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| 22 |
Regional Centres |
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| 22.1
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The Executive Committee
may, if considered expedient, establish Regional
Centres of the Association named after a territory,
district or town in which it is formed. |
| 22.2 |
The Executive Committee shall specify
the norms for the establishment and running of the
Regional Centres |
| 22.3 |
No Regional Centre of the Association
shall be formed except by a resolution of the Executive
Committee. |
| 22.4 |
Each Regional Centre shall be managed
by a committee consisting of a Chairman who shall
be a Fellow of the Association and at least five
other Corporate Members of the Association in the
geographical boundary of the Centre. |
| 22.5 |
All members, corporate or non-corporate,
of the Association resident within the area covered
by a Regional Centre shall, ipso facto be members
of that Centre. |
| 22.6 |
No Regional Centre shall charge
an admission fee or subscription, nor shall require
the submission of any form of application for membership
of the Centre. |
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| 23 |
Notices |
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| 23.1
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A notice may be served
by the Association upon any member, either personally
or sending it by posting a prepaid letter addressed
to such member at his/her registered address as
appearing in the register of members. |
| 23.2 |
A notice served by post shall be
deemed to have been effectively served not later
than 48 hours after the same shall has been posted,
and shall be sufficient proof that the notice has
been served. |
| 23.3 |
Twenty-one days notice shall be
given in writing of every Annual General Meeting
and Extraordinary General Meeting (exclusive both
of the day on which the notice is given and of the
day fixed for the meeting) specifying the place,
date and time of the meeting, to every Corporate
Member on the register of members. |
| 23.4 |
The accidental omission to give
notice of a meeting to, or non-receipt of such notice
by any member shall not invalidate any resolution
passed at the meeting or proceedings of such meeting.
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| 24 |
Indemnity |
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| 24.1
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Each member of the Executive
Committee and each member of the Association shall
be accountable in respect of his/her own acts only,
and shall not be accountable for any acts done or
authorized to which he/she shall not have expressly
assented, and no member shall incur any personal
liability in respect of any loss or damage incurred
through any act done, in good faith for the benefit
of the Association, although in excess of his/her
legal powers. |
| 24.2 |
Each member of the Association and
the Secretary shall be indemnified out of the funds
and property of the Association from and against
all costs, charges, damages and expenses which they
or any of them shall sustain by reason of their
accepting office or acting in execution of the duties
or powers imposed upon or given to them by the Memorandum
or Bye-laws of the Association. |
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| 25 |
Amendments |
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| 25.1
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Any amendment in the
Memorandum, Bye-laws, Rules & Regulations shall
be carried out in conformity with relevant provisions |
| 25.2 |
All amendments shall be approved
by Corporate Members of the Association at an Extraordinary
General Meeting |
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| 26 |
Dissolution |
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If the Association needs to be dissolved, it shall be
dissolved as per relecant provisions |
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| 27 |
Legal Proceeding |
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All the provisions under all Sections of the Societies
Registration Act,as applicable to Jabalpur Centre shall
be applicable to the Association. |
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| 28 |
Application Of The Act |
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Any amendment in the Memorandum, Bye-laws, Rules &
Regulations shall be carried out in conformity with relevant
provision of the Societies Registration Act, as applicable
to Association |
